Purpose

             Zoom workspaces is an application that lets you reserve spaces in an office prior to you arriving.


Reservations

Here is a short video presentation of this system in action.

Every desk, office or conference room needs a reservation prior to checking in, you can reserve spaces via the Zoom website or the Zoom application (desktop or mobile).

  1. Using a QR code to create a reservation/check in”
    1. Each reservable space has a QR code on it that you can use to create a reservation and check in at the same time.

A qr code on a white backgroundAI-generated content may be incorrect.

  1. Verify that date and time for the servation and select ‘Reserve and Check In’:

A screenshot of a hotel roomAI-generated content may be incorrect.

  1. Using the Zoom desktop application to create a reservation:
    1. Login into the Zoom application and select ‘Workspaces’ from the tabs on the top row:

A screenshot of a computerAI-generated content may be incorrect.

 

  1. Choose the office that you are going to reserve:

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  1. Select the date and time you want to start your reservation at;

A screenshot of a calendar

  1. Find a location without a current reservation and click on that marker:

    A screenshot of a computer

  1. If you are making a reservation for someone else, choose the down arrow by ‘Reserve for Myself’ and select the person you are reserving for:

A screenshot of a computer

  1. You can make reservations for more than one day at a time (up to 30 days ahead), so if you plan on using this space more than once, you can reserve that now:

A screenshot of a calendar

  1. With all edits complete, click the ‘Reserve for <person>’ button to complete your reservation.
  1. Using the mobile app is very much the same as the desktop, except to find the ‘Workspaces’ scree, click on ‘More’ on the bottom right of the app:

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  1. Using the Zoom website is also the same except for getting to the ‘Workspaces’ screen.
    1. Navigate a web browser to https://connorgp.zoom.us/workspace and login with your CG Insider credentails.

    A floor plan of a buildingAI-generated content may be incorrect.

Checking in

By default logging into any version of the Zoom application (mobile or desktop) at the location of your reservation within 90 mins of the start time will automatically check you in to your reservation, if that doesn’t happen there are two alternate methods that you can use to checkin.

  1. Scan the QR code on the space and select ‘Check In’.

       A screenshot of a computerAI-generated content may be incorrect.

  1. Login to the Zoom application, find your reservation and select ‘Check In’.

         A screenshot of a computerAI-generated content may be incorrect.